odysseus/specs/settings-admin.md

Settings And Admin Surfaces

Last updated: dev@e57f60b | 2026-07-20

Scope

This spec covers settings and admin surfaces in:

• app.py auth-exempt and route-registration wiring;
• routes/auth_routes.py for setup, login/status, users, features, settings, and integration settings routes;
• core/auth.py and core/middleware.py admin/privilege behavior;
• src/settings.py and src/settings_scrub.py;
• routes/prefs_routes.py;
• src/preset_manager.py and routes/preset_routes.py;
• routes/backup_routes.py and scripts/odysseus-backup;
• routes/diagnostics_routes.py;
• routes/admin_wipe_routes.py;
• routes/cleanup_routes.py and src/cleanup_service.py;
• routes/vault_routes.py and vault-related tool implementations;
• routes/font_routes.py;
• routes/model_routes.py for /api/tools and settings-bound model endpoint references;
• src/agent_tools/admin_tools.py, src/tool_implementations.py, src/tool_execution.py, src/tool_schemas.py, and src/tool_index.py for manage_settings;
• src/agent_loop.py for stale agent prompt references to settings APIs;
• frontend modules static/js/settings.js, static/js/admin.js, static/js/presets.js, static/js/theme.js, and static/js/storage.js;
• CLI helpers scripts/odysseus-preset and scripts/odysseus-theme.

Generic API integrations are cross-referenced in integrations.md. Model endpoint CRUD and endpoint cleanup are covered in llm-models.md. Email/contact/calendar legacy setting fallbacks stay with their domain specs.

Data Stores

src.settings owns data/settings.json and data/features.json. Settings and features are merged over defaults and cached briefly. Missing, corrupt, unreadable, or non-object stores fall back to defaults.

routes.prefs_routes owns data/user_prefs.json. It supports:

• _users multi-user storage;
• legacy flat prefs;
• auth-disabled first-user compatibility without clobbering the rest of _users.

src.settings.get_user_setting() overlays only a whitelist of per-user prefs over global settings. That whitelist is mostly model/media endpoint choices.

Other active stores include:

• data/presets.json;
• data/vault.json;
• static/fonts/custom;
• DB-backed domain tables used by admin wipe and cleanup;
• browser localStorage/sessionStorage for theme, preset, privacy, and transient UI state.

Bootstrap, Auth, And Settings Routes

routes.auth_routes owns first-run setup, login/logout/status, password/TOTP flows, signup controls, user CRUD, admin promote/demote, privilege edits, feature flags, and app settings. app.py exposes setup/status/features/settings routes before cookie auth so first-run and frontend bootstrap can work.

Settings runtime:

• GET /api/auth/features is public feature visibility metadata;
• POST /api/auth/features is admin-only;
• GET /api/auth/settings returns full settings to admins;
• non-admin or unauthenticated GET /api/auth/settings returns scrub_settings() output;
• POST /api/auth/settings is admin-only and only writes keys present in DEFAULT_SETTINGS.

src.settings_scrub owns deep secret-key scrubbing for non-admin settings reads, including snake_case and camelCase secret-like key names. It preserves structure while blanking secret-shaped string values.

Admin gates inherit the auth contracts in auth-security.md: normal deployments require an admin user, while AUTH_ENABLED=false, first-run/setup mode, validated internal-tool loopback, and direct localhost bypass have explicit behavior in auth middleware/helpers.

Preferences And Frontend State

routes.prefs_routes owns per-user key/value preferences. Theme and custom-theme code uses localStorage first, syncs selected prefs through /api/prefs/*, and falls back from server prefs when local theme state is absent.

static/js/theme.js owns:

• theme and custom-theme persistence;
• old theme-name migrations;
• custom font selection and /api/fonts/custom discovery;
• bundled accessibility font selection such as OpenDyslexic and text-size variable application;
• CSS variable application.

static/js/settings.js owns the Settings modal shell, non-admin settings panels, admin visibility sync, provider/model/search/research/reminder/email/CalDAV/CardDAV/vault panels, accessibility/font/text-size controls, scoped-token helpers, and unified integrations forms. Its email account forms include provider presets, Google Workspace/.edu OAuth connect/reconnect controls, display-name fields, password-field hiding for OAuth flows, and redirect result banners. static/js/admin.js owns user/admin panels, admin promote/demote controls, model endpoints, builtin tool toggles, MCP admin forms, feature toggles, token/webhook panels, diagnostics logs, backup/import, and danger-zone wipes. Google Gemini API endpoint creation omits model_refresh_mode so the backend can apply its manual default; proxies remain manual and other API endpoint forms submit auto refresh.

Logout/user-switch flows clear local/session storage to avoid stale cross-account UI state.

Presets

src.preset_manager.PresetManager owns preset persistence, atomic writes, default preset healing, corrupt-store fallback, and legacy custom-preset migration. routes.preset_routes owns HTTP behavior.

Runtime behavior:

• preset list/templates/groups/expand routes are read or utility surfaces;
• custom preset/template/group mutations are admin-gated;
• preset expansion can call the configured model;
• frontend activation combines persisted custom.enabled with local selected-preset UI state;
• presets, user templates, and group presets are currently shared stores, not owner-scoped stores.

scripts/odysseus-preset is a local CLI for preset store maintenance and backup of presets.json.

Tools Settings

routes.model_routes owns /api/tools, which writes settings.json:disabled_tools for global builtin tool toggles.

src.agent_tools.admin_tools.do_manage_settings() owns the model-facing settings tool and is re-exported through src.tool_implementations. It is admin-only through tool execution/security policy, writes real global settings, refuses secret-shaped setting writes, refuses structured clobbers, resolves model aliases to endpoints, and can enable/disable tools.

The stale app_api prompt text that mentions /api/settings is not the canonical settings surface; the live HTTP route is /api/auth/settings, and manage_settings is the intended agent settings tool. The manage_settings schema also still describes free-form preferences even though implementation only accepts keys in DEFAULT_SETTINGS.

Backup And Import

routes.backup_routes owns admin JSON export/import for selected app state:

• owner-filtered memories;
• shared presets;
• owner-filtered skills;
• raw global settings;
• feature flags;
• per-user preferences.

HTTP export is secret-bearing because it includes raw settings. Treat exported files as sensitive admin artifacts.

HTTP import is best-effort and section-based. It rejects invalid top-level JSON, ignores unrecognized or wrongly typed sections, merges recognized sections, and may partially write earlier sections before a later failure. Memory dedup is scoped to the importing user; imported memories/skills without owners are stamped to the caller, while explicit owner fields are preserved. Skill import writes through the disk-backed SkillsManager.add_skill() API, not the removed JSON-era save() shape.

scripts/odysseus-backup is a separate local data/ snapshot/restore tool, with some large/runtime subtrees behind flags. It uses SQLite backup where applicable, rejects archives written inside data/, validates restore members, refuses links/special files, and skips entries that disappear or become unstatable while a backup directory listing is assembled.

Diagnostics, Cleanup, And Wipe

routes.diagnostics_routes owns admin diagnostics for DB, RAG, YouTube, research status, aggregate optional service health, and application log tails. The service-health endpoint checks ChromaDB, SearXNG, email accounts, ntfy, and model provider endpoints with bounded probes and redacted output. URL-bearing diagnostics should use log-safety redaction helpers so credentials/query strings do not leak. /api/diagnostics/logs reads a bounded tail from DATA_DIR/logs/app.log, with missing logs returning an empty result. Diagnostics are operational and must avoid growing into broad secret/environment dumps.

routes.cleanup_routes is owner-scoped, not admin-only. It previews and applies session cleanup for the current user through src.cleanup_service; when auth is disabled, cleanup can operate as a single-user unscoped flow.

routes.admin_wipe_routes owns global per-domain destructive wipe actions. Current kinds include chats, memory, skills, notes, tasks, documents, gallery, and calendar. Server enforcement is admin gate plus kind allowlist. Frontend double confirmation in static/js/admin.js is user-interface protection, not server authorization.

Vault

routes.vault_routes owns Vaultwarden/Bitwarden CLI config, login, unlock, lock, logout, and bw_installed checks.

Runtime behavior:

• GET /api/vault/config returns no session value;
• data/vault.json stores config and BW_SESSION;
• POSIX saves attempt 0600 permissions;
• master passwords are passed to bw on stdin, not argv;
• missing bw degrades to route error/status responses;
• corrupt or non-object vault config loads as empty config;
• lock/logout clear the saved session.

Vault tool paths duplicate some route behavior and can return vault item secrets to an admin tool result after a reason check and audit log. They are admin/local trust-boundary surfaces.

Fonts

routes.font_routes lists user-supplied font files under static/fonts/custom. It is a support/discovery route, not an admin operation. static/js/theme.js owns consuming this list for theme font selection.

Security And Provenance

• Non-admin and unauthenticated settings reads are scrubbed.
• Admin settings reads, admin edit forms, vault flows, backup files, and local CLI artifacts can contain secrets and must remain admin-only or locally protected.
• Backup artifacts are sensitive because settings may include API keys, passwords, tokens, and endpoint credentials.
• Diagnostics and logs should avoid adding secret-bearing values.
• Admin wipe is global per kind and crosses owners.
• Cleanup is owner-scoped in normal auth mode.
• manage_settings blocks secret-shaped setting writes and structured setting clobbers.
• Vault master passwords must not appear in process argv.
• Client-side confirmations are not server authorization controls.

Degraded And Compatibility Behavior

• Settings/features fall back to defaults on missing/corrupt/unreadable/non-object stores.
• is_setting_overridden() has a narrower error contract than load_settings().
• Prefs support legacy flat files and auth-disabled first-user writes.
• Presets heal missing built-ins and legacy custom state without clobbering user edits.
• /api/import is non-atomic section merge.
• Vault route and vault tool degraded behavior are not identical.
• Theme/preset frontend helpers tolerate malformed localStorage values.
• CLI helpers are local maintenance surfaces and may bypass HTTP route policy.

Testing Notes

Current targeted coverage includes settings store fallback/error paths, settings scrub, prefs no-clobber behavior, atomic preset store/migration/CLI/localStorage helpers, backup import cross-user dedup, backup CLI restore/list-race safety, cleanup owner scope, diagnostics admin-gate/source/service-health/log-tail checks, admin promote/demote, admin wipe gallery, font family derivation, theme helper behavior, vault password-not-in-argv checks, setup/auth regressions, reserved usernames, Google email OAuth route/helper behavior, and a token-budget manage_settings path.

Current Gaps

• Add route tests for /api/auth/settings: anonymous/non-admin scrubbed reads, admin full reads, non-admin POST rejection, and unknown-key ignore behavior.
• Add route tests for /api/auth/features admin writes.
• Add /api/tools and manage_settings tests for secret write refusal, enum/integer coercion failures, structured-setting refusal, reset/default behavior, endpoint/model resolution, and tool enable/disable aliases.
• Add backup tests for secret-bearing export policy, owner-scoped exported sections, invalid import handling, skills dedup, settings/features merge, and admin gates.
• Add diagnostics tests for broader error redaction and sensitive output limits.
• Add admin wipe tests for every wipe kind, unknown-kind 400, rollback behavior, and admin gating.
• Add vault route tests for session omission, permission setting, login/unlock failures, lock/logout clearing, corrupt config, and admin gates.
• Add frontend tests for Settings/Admin panel save/load flows, vault password clearing, diagnostics buttons, cleanup/wipe confirmations, custom font/theme wiring, and tab state.
• Decide whether user_templates and group_presets should remain shared despite user-facing names.
• Decide whether backup/import should preserve explicit owner fields or force imported owner ownership.
• Decide whether a dedicated split is needed for the large static/js/settings.js and static/js/admin.js ownership boundary.